Additional Info : Academic Progress Policy

To be eligible for Federal Student Aid (FSA) funds, a student must be making satisfactory academic progress (AP) under the school’s published standards.

AP COMPLIANCE

In compliance with current federal regulations, the University of Florida Office for Student Financial Affairs (SFA) will monitor student’s academic progress toward degree completion requirements to ensure students receiving Title IV (federal financial aid) funds are successfully progressing through their program of study. In addition, SFA will establish mechanisms to provide additional assistance/guidance to those who are not.

These standards govern all federal and state financial aid programs to include various institutional scholarships and grants. The Standards of Academic Progress (AP) applies to all students, regardless of whether or not a student has received previous financial aid or transferred in from another institution.

Students who fail to:

  • maintain the required cumulative grade point average,
  • successfully complete the required percentage of attempted coursework,
  • and/or fail to complete their program of study within the prescribed length of time

will be ineligible for federal, state, and/or institutional scholarship and grant funds.

AP MONITORING

The qualitative and quantitative components for AP of UFL students will be monitored at the end of each semester in order to provide a formal intervention by the institution for those that do not meet the AP standards.

The standards of academic progress must include the student’s total academic history—meaning all attempted hours (including UFL, AP, dual enrollment, and accepted transfer credit hours towards degree completion). In order to receive Title IV aid, a student must be making satisfactory academic progress regardless of whether he or she previously received Title IV aid.

QUANTITATIVE COMPONENTS

Maximum Time Frame for Degree Completion

Federal regulations establish the maximum timeframe in which undergraduate students must complete their educational program as 150 percent of the required number of credit hours needed to graduate.

Undergraduate students will not be eligible for aid if they do not earn a baccalaureate degree after attempting 150 credits hours (whether or not they received aid for all terms), with the following exception:

  • Undergraduate students may attempt up to 160 credit hours for programs that regularly require more than 120 earned hours to achieve a baccalaureate degree.

Graduate students will not be eligible for aid if they do not attain their degree objective after carrying the maximum number of credit hours listed below (whether or not they have received aid for all terms):

  • 70 credit hours at the graduate level for a master’s degree program.
  • 164 credit hours at the graduate level for a doctor of pharmacy degree.
  • 100 credit hours at the graduate level for a specialist degree program (including master’s degree hours).
  • 120 credit hours at the graduate level for a doctoral degree program (including master’s degree hours).

Law School Students will be ineligible for aid if they do not attain their degree objectives after carrying the maximum number of credit hours listed below (whether or not they have received aid for all terms):

  • 45 credit hours at the graduate level for students enrolled in the Master of Laws in Taxation Program.
  • 100 credit hours at the graduate level for students enrolled in the Juris Doctor Program.

Professional Students in the Colleges of Medicine, Dentistry, and Veterinary Medicine:

  • Students admitted into these programs are expected to earn their degrees within four years.

Degree-seeking students are not eligible for further financial aid when the cumulative number of credit hours attempted is equal to or greater than 150 percent of the minimum credits required for graduation.

The maximum timeframe may be extended and documented under professional judgment if mitigating or extenuating circumstances exist. The student would be required to submit an Academic Progress petition with support documentation to include documentation from their program of study.

Credit Hour Completion/Measurement of Progress Within Timeframe

All students must satisfactorily complete 75 percent of all hours attempted.

Undergraduate, Graduate, and Professional School students who do not earn 75 percent of all credit hours attempted will be placed on financial aid warning for the next term/semester. During the following term, the student must either meet the standards of the AP policy or follow a prescribed academic plan of work that will put the student back on track of successful matriculation. Failure to do so will cause the student to be ineligible for further financial aid funding until they meet the AP standards.

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QUALITATIVE COMPONENTS

Cumulative Grade Point Average

Undergraduate and Law Students:
Undergraduate and law students must have a cumulative 2.0 grade point average.

Graduate Students:
Graduate students must maintain a minimum 3.0 grade point average or meet the academic standards required by their departments.

Students in the College of Medicine, Dentistry, and Veterinary Medicine use a non-traditional grading system (one not based upon grade point averages) to assess satisfactory completion of coursework, the same policy (a similar nontraditional approach) will be used to measure qualitative progress for continuing financial aid eligibility.
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POST-BACCALAUREATE STUDENTS

Students enrolled in postbaccalaureate studies must petition the Academic Progress Appeals Committee to continue to receive financial aid. Postbaccalaureate students must meet the same academic requirements as undergraduates, as specified above. The types of financial aid available to postbaccalaureate students will depend on the student’s degree-seeking status.

ATTEMPTED CREDIT HOURS

Attempted credit hours include the following grades, whether or not paid for with financial aid funds:

Passing Grades: Counted in GPA and Attempted Credit Hours

Undergraduate Students:

  • A, A-, B+, B, B-, C+, C, C-, D+, D, D-,
  • S = Satisfactory (equal to a 2.0 or better)

Graduate Students:

  • A, A-, B+, B, B-, C+, C
  • S = Satisfactory (equal to a 2.0 or better)
Failing Grades – Zero Grade Points: Counted in GPA and Attempted Credit Hours

Undergraduate Students:

  • E = Failure
  • WF = Withdrew Failing
  • NG = No Grade Reported
  • I = Incomplete

Graduate Students:

 

  • C-, D+, D, D-
  • E = Failure
  • WF = Withdrew Failing
  • NG = No Grade Reported
  • I = Incomplete

 

Undergraduate and Graduate Non-Punitive Grades and Symbols – Zero Grade Points: Not Counted in GPA but Counted in Attempted Credit Hours
  • W = Withdrew
  • U = Unsatisfactory
  • H = Deferred grade assigned only in approved sequential courses or correspondence study
  • N* = No grade reported
  • I* = Incomplete
Undergraduate and Graduate Satisfactory-Unsatisfactory (S-U) Grades:

Subject to college degree program and department guidelines, students may take elective course work and earn grades of S (Satisfactory) or U (Unsatisfactory). A grade of S is equal to a C (2.0) or better. Grades earned under the S-U option do not carry grade point values and are not computed in the University of Florida grade point average. Such grades are included in a student’s permanent academic record and are reflected on the transcript. Once the S-U option is approved, students cannot revert to a letter grade.

Students should note that other academic institutions and agencies may interpret a grade of “U” as a failing grade.

Incomplete and No Grade Courses:

I* or N* grades recorded on the student record indicate the non-punitive initial-term receipt of an I or NG. A grade of I* or N* is not considered a failing grade for the term in which it is received, and it is not computed in the grade point average but they are counted in the number of attempted credit hours. However, if the I* or N* has not been changed by the end of the next term for which the student is enrolled and receives grades, it will be counted as a failing grade and used in computation of the grade point average.

Treatment of incompletes (I) and no grade (NG) will conform to the academic standards for the University of Florida for determining grade point average.

Audit Courses:

Audit courses receive no credit and do not influence grade point average. They are not counted in credits attempted and are not eligible for financial aid.

Remedial Courses:

The University of Florida does not offer remedial courses. The university will count any remedial courses taken at another institution in the credit hour completion percentage and maximum timeframe for degree completion.

Withdrawals:

Treatment of course withdrawals will conform to the academic standards for the University of Florida for determining grade point average. Withdrawn courses (WF, W) count toward credit hour completion percentage and maximum timeframe for degree completion.

Course Repetition:

Treatment of course repetitions will conform to the academic standards for the University of Florida for determining grade point average. Repeated course work counts as hours attempted, as well as counting toward credit hour completion percentage and maximum timeframe for degree completion.

Students should be aware that financial aid will not be available for an additional retake, or a three-peat. If a student enrolls for a third time in a course for which they have received two prior passing grades, SFA will not include hours for that course when calculating financial aid eligibility and funding will be reduced accordingly.

Transfer Credits:

Transfer credits accepted toward degree completion count toward credit hour completion percentage and maximum timeframe for degree completion. They are not counted in the calculation of grade point average.

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ACADEMIC PROGRESS NOTIFICATION

All students receiving financial aid will have notification of their Academic Progress (AP) status posted on ISIS after final grades are posted. In addition, all students who are not meeting the AP standards will receive a written notification via email to their UF email account.

AP Financial Aid Warning:

Students who do not meet the AP standards will be placed on “Financial Aid Warning” at the end of the term/semester in which they did not meet the standard(s). They will be eligible to receive federal financial aid funding for the following term/semester. Students given this status are not required to petition for possible reinstatement of their financial aid eligibility.

Students placed in the Financial Aid Warning status will be sent a notification advising them of their status, the impact of their future financial aid eligibility, and the importance of seeking guidance/advising/counseling from UF staff (academic advising, counseling and wellness staff, professor, and/or SFA advisers).

Students who do not meet the AP standards after this period of Financial Aid Warning will be denied financial aid eligibility for future semesters and placed in a Financial Aid Termination status until they meet the AP standards or submit an AP petition that is approved.

It is also possible for a student to be subject to more than one period of financial aid warning throughout the course of their academic career.

AP Financial Aid Probation:

Students who do not meet the AP standards after being placed on Financial Aid Warning will be denied eligibility for future financial aid until they meet the AP standards or submit an AP Petition that is approved.

Students that submit an AP petition that is approved will be placed on Financial Aid Probation. The length of the probation status will be determined on a case-by-case basis. The length of the probation status will be based on the length of time and/or course load necessary for the student to meet the AP standards.

The student’s progression will be monitored during the probation status to ensure the student is following the prescribed academic plan of work and successfully matriculating through their program of study.
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ACADEMIC PROGRESS PETITION

A student has the right to petition (i.e. appeal) his/her ineligibility for financial aid by completing an Academic Progress (AP) Petition form. The petition form is available here.

Students are advised to submit AP petitions to the Office of SFA within 15 days of receiving notification of their AP status and ineligibility for future financial aid funds. Important deadlines for the submission of this petition are listed on the petition.

Academic Plan of Work:
The conditions in which a student should provide an academic plan of work prescribed by their academic advisor and/or letter of support regarding the plan of work from other UF staff and/or physician, employer, other outside agency.

  1. Cumulative GPA. The academic plan of work should outline the length of time it will take for the student’s GPA to meet the AP standard. If appropriate it should also include the courses that the student should enroll in that would facilitate their successful matriculation to meeting the AP GPA standard.
  2. Completion Rate. The academic plan of work should outline the courses or recommended course load that would allow the student to meet the completion rate standards.
  3. Maximum Timeframe for Degree Completion. The academic plan of work should outline the remaining courses required for graduation and the length of time for the student to complete the courses. It should also provide an explanation if the student is exceeding the maximum timeframe (i.e., admitted as a transfer student, major change, excessive repetitive coursework, student is working on a 2nd program of study).

Support Documentation:
SFA cannot provide a listing of the acceptable support documentation for AP petitions. However, letters from a department/office/agency should be written on the offices letterhead, include a date outlining when the letter was written and written signature. All other support documentation should include a date outlining when the letter was written and written signature.
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Additional Policies Which Apply to All Students

Withdrawals, Incompletes, Course Repetitions, Remedial Courses

Treatment of course withdrawals, incompletes, and course repetitions will conform to the academic standards for the University of Florida for determining grade point average.
Remedial courses are not offered at the University of Florida.

Appeals

Students who think extenuating circumstances have contributed to their failure to maintain satisfactory academic progress may petition the Academic Progress Appeals Committee for reassessment of their status.

Other Categories

Students enrolled in curricula not specifically addressed in this policy must petition the Academic Progress Appeals Committee to continue to receive financial aid.

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