Satisfactory Academic Progress Policy

To be eligible for Federal Student Aid (FSA) funds, a student must be making satisfactory academic progress (SAP) under the school’s published standards.

I. COMPLIANCE WITH FEDERAL REGULATIONS

In compliance with current federal regulations, the University of Florida (UF) Office for Student Financial Affairs (SFA) will monitor student’s satisfactory academic progress toward degree completion to ensure students receiving Title IV (federal financial aid) funds are successfully progressing through their program of study. The standards govern all federal and state financial aid programs to include various institutional scholarships, grants and loans. The Standards of Satisfactory Academic Progress (SAP) applies to all students, even if they did not receive financial aid in a previous term or transferred in from another institution. Only courses required for your degree will be considered when determining eligibility for all financial aid.

Bright Futures and scholarships not awarded by the University of Florida have their own requirements as stated by their programs.  Should you not meet the minimum Satisfactory Academic Progress standards, you would not need to submit a petition to receive those programs.

Bright Futures will not be disbursed or will be repaid for courses listed in a Satisfactory Academic Progress Appeal as not required for a student’s degree.   

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II. STANDARDS OF SATISFACTORY ACADEMIC PROGRESS

a.  Credit Hour Completion (Quantitative Component)

All students must satisfactorily complete 75 percent of all hours attempted.

b.  Cumulative Grade Point Average (Qualitative Component)

Undergraduate and Law Students: Undergraduate and law students must have a cumulative 2.0 UF grade point average (GPA).

Graduate Students: Graduate students must maintain a cumulative minimum 3.0 UF GPA or meet the academic standards required by their departments.

Students in the College of Medicine, Dentistry, and Veterinary Medicine: Use a non-traditional grading system (one not based upon grade point averages) to assess satisfactory completion of coursework, the same policy (a similar nontraditional approach) will be used to measure qualitative progress for continuing financial aid eligibility.

The following groups will be reviewed for GPA after they have earned the following number of hours due to their non-traditional grading system for their program.

  • 42 credit hours for the Physician Assistant program
  • 113 credit hours for the Medicine program.

c.  Degree Completion (Maximum Timeframe)

Undergraduate students will be eligible for aid until they reach the term in which they have attempted 160 credits hours (whether or not they received aid for all terms).

Graduate students will be eligible for aid until they reach the term in which they have attempted the number of credit hours listed below by degree (whether or not they have received aid for all terms):

  • 70 credit hours at the graduate level for a master’s degree program
  • 164 credit hours at the graduate level for a doctor of pharmacy degree
  • 100 edit hours at the graduate level for a specialist degree program (including master’s degree hours).
  • 120 credit hours at the graduate level for a doctoral degree program (including master’s degree hours)

Law School Students will be eligible for aid until they reach the term in which they have attempted the number of credit hours listed below by degree (whether or not they have received aid for all terms):

  • 45 credit hours at the graduate level for a Master of Law in the Taxation Program.
  • 100 credit hours at the graduate level for Juris Doctor Program.
  • 145 credit hours for the combined degree program

Professional Studentsin the Colleges of Medicine, Dentistry, and Veterinary Medicine are as follows:

  • 205 credit hours for M.D. in College of Medicine
  • 193 credit hours for graduate degree in College of Medicine
  • 229 credit hours for combined degree program  in College of Medicine
  • 205 credit hours for D.M.D in College of Dentistry
  • 80 credit hours for AEGD program in College of Dentistry
  • 150 credit hours for D.V.M in College of Veterinary Medicine
  • 198 credit hours for Graduate in College of Veterinary Medicine

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III. REVIEW

The SAP review must include the student’s total academic history—meaning all attempted hours (including UF, AP, dual enrollment, and transfer credit hours).

The quantitative (credit hour completion) and qualitative (cumulative grade point average) components for SAP will be monitored annually at the end of each Spring semester and/or when a student has been enrolled at UF for four semesters.

The degree completion/maximum timeframe and probation/academic plan components for SAP will be monitored at the end of each semester.

The Professional Students in the following colleges will be reviewed for both quantitative and qualitative components of SAP at the end of each term.

  • College of Medicine
  • College of Law
  • College of Veterinary Medicine
  • College of Dentistry
  • College of Pharmacy

IV. NOTIFICATIONS

All students who are not meeting the SAP standards will receive an electronic notification via their UF email account and can also view their status at https://one.uf.edu/ONE.UF after final grades are posted.

V. APPEALS, PROBATION AND ACADEMIC PLANS

a.  Appeals

Students who have extenuating circumstances that have contributed to their failure to maintain SAP may petition their status by completing a SAP petition. The petition is available on the http://www.sfa.ufl.edu/forms/SFA forms page.

Students are advised to submit SAP petitions to SFA within 15 days of receiving notification of their SAP status and ineligibility for future financial aid funds. Important deadlines for the submission of this petition are listed on the petition.

Retroactive petitions will not be accepted.

b.  Probation

Students who fail to meet the standards of SAP and submit an appeal that is approved will be granted a probationary semester in which they will be eligible to receive financial aid and will be placed on an Academic Plan. During the probationary semester on an Academic Plan, the student is expected to show progression towards SAP requirements or rehabilitate themselves by meeting the SAP requirements by the end of the next term.  If the student does not achieve either, they will be terminated and must submit another appeal.

c.  Academic Plan

Part of a student’s appeal requires an Academic Advisor complete Section III (Academic Plan of Work) of the SAP petition which lists the courses required to be enrolled for the term and remaining hours needed tofor degree completion.

While on an Academic Plan, the student must meet the requirements of the Academic Plan.

    • Complete their degree in the amount of time stated by their academic adviser.
    • Earn a GPA that shows progression towards their degree.
    • Earn hours that show progression toward their degree.
    • Rehabilitate themselves and meet the SAP requirements.

If the student fails to meet one of the above requirements, they will be terminated and must submit another appeal.

d. Grade Changes

All grade changes will be reviewed during the regular SAP process.

Individual grade change recalculations during the semester will be done on a case by case basis.  The student must notify our office of a grade change for this to occur.

Grade changes will not change the SAP status of a prior term. Grade changes will only be used to review for a change in the current term’s SAP status.

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VI.  POST-BACCALAUREATE STUDENTS

Post-baccalaureate students will have their status evaluated based on the information given to SFA from the Office of the University Registrar (OUR). Post-baccalaureate students must meet the same academic requirements as undergraduates, as specified above. The types of financial aid available to post-baccalaureate students will depend on the student’s degree-seeking status.

VII. CREDIT HOURS

Attempted credit hours include the following grades, even if financial aid funds not received:

a.  Passing Grades: Counted in GPA and Attempted Credit Hours

Undergraduate Students:
A, A-, B+, B, B-, C+, C, C-, D+, D, D-,
S = Satisfactory (equal to a 2.0 or better)

Graduate Students:
A, A-, B+, B, B-, C+, C
S = Satisfactory (equal to a 2.0 or better)

b.  Failing Grades – Zero Grade Points: Counted in GPA and Attempted Credit Hours

Undergraduate Students:
E = Academic Failure
E0 = Never Attended
E1 = Stopped Attending
WF = Withdrew Failing
NG = No Grade Reported
I = Incomplete

Graduate Students:
E = Academic Failure
E0 = Never Attended
E1 = Stopped Attending
WF = Withdrew Failing
NG = No Grade Reported
I = Incomplete

c.  Undergraduate and Graduate Non-Punitive Grades and Symbols – Zero Grade Points: Not Counted in GPA but Counted in Attempted Credit Hours

W = Withdrew
U = Unsatisfactory
H = Deferred grade assigned only in approved sequential courses or correspondence study
N* = No grade reported
I* = Incomplete

d.  Undergraduate and Graduate Satisfactory-Unsatisfactory (S-U) Grades:

Satisfactory and unsatisfactory courses do not influence grade point average. They are counted in credits attempted and maximum timeframe and are eligible for financial aid.

e.  Incomplete, Deferred Grades and No Grade Courses:

Incomplete, Deferred Grades and No Grades courses count as hours attempted as well as counting toward credit hour completion percentage and maximum timeframe for degree completion.

f.  Audit Courses:

Audit courses receive no credit and do not influence grade point average. They are not counted in credits attempted and are not eligible for financial aid.

g.     Remedial Courses:

The University of Florida does not offer remedial courses. The university will count any remedial courses taken at another institution in the credit hour completion percentage, GPA calculation, and maximum timeframe for degree completion.

h.     Withdrawals:

Withdrawn courses (WF, W) count toward credit hour completion percentage and maximum timeframe for degree completion.

i.  Repeat Courses:

Repeated course work counts as hours attempted as well as counting toward credit hour completion percentage and maximum timeframe for degree completion.

Repeated course work counts towards GPA as stated in the University of Florida’s Repeat Course Work Policy which can be found at:  https://catalog.ufl.edu/UGRD/academic-regulations/grades-grading-policies/#gradingpoliciestext-otp2https://catalog.ufl.edu/UGRD/academic-regulations/grades-grading-policies/#gradingpoliciestext-otp2

If a student enrolls for a third time in a course for which they have received two prior grades (passing or failing), SFA will not include hours for that course when calculating financial aid eligibility and funding will be reduced accordingly.

j.  Transfer Credits:

Transfer credits count toward credit hour completion percentage and maximum timeframe for degree completion. These are not counted in the calculation of grade point average.

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VIII. Other Categories

Students enrolled in curricula not specifically addressed in this policy must petition the SAP Appeals Committee to continue to receive financial aid.

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